MUNICIPALITY OF BRYSON
Regular meeting of the Bryson Municipal Council held on July 08, 2024 at 7 p.m. at the municipal office located at 833 Principale Street, Bryson (Quebec).
Present: Pro Mayor Dave Miljour and Councillors, Joanne Ralston, Jian Zhang, Serge Lance, Wayne Cameron, Marc Gauthier and
Also present: Vanessa Dagenais, the Director General and Clerk-Treasurer.
Absent: Mayor Alain Gagnon
The quorum was reached and the Pro Mayor Miljour chaired the meeting.
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1. OPENING OF THE MEETING
The Pro Mayor Miljour opened the meeting at 19:00. Conflict of Interest Declaration A conflict of interest arises when elected officials are placed in a situation where they must choose between their personal interests or those of those around them and the public interest. The conflict of interest sections of the Municipal Elections and Referendums Act are intended to ensure that the decision-making process within a municipal council is not tainted by personal considerations.
2. ADOPTION OF THE AGENDA Added 12.3 Resolution authorizing the Director-General to sign for the RWCF Component 2 12.4 Resolution affirming the responsibility of the Municipality for the financing of the project. IT IS PROPOSED by Marc Gauthier and unanimously resolved to adopt the agenda for July 08, 2024 as amended. Adopted 3. ADOPTION OF THE MINUTES MOVED by Serge Lance and unanimously resolved to adopt the minutes of 10 June 2024. Adopted 4. BUSINESS ARISING FROM THE LAST MEETINGS 4.1 2024-001 Cultural Heritage Regulations WHEREAS the Cultural Heritage Act (ACT) was amended by Bill 69, by Royal Assent on 2021-04-01. WHEREAS municipalities were required to develop and implement a cultural heritage by-law by April 1, 2023.
WHEREAS on May 15, 2024, a public consultation meeting was held at 7:00 p.m. at the municipal office at 833 Principale Street, Bryson, QC. WHEREAS no one from the community attended the public consultation meeting. WHEREAS no amendments have been made to Draft 2 of the Cultural Heritage Regulations. MOVED by Joanne Ralston and resolved unanimously that Draft 2 of the Cultural Heritage By-law be marked as final and approved by Council. 4.2 2024-002 Minor Deviations Regulations. WHEREAS the development of properties requires minor deviations from time to time. WHEREAS City Council does not have the power to approve minor variances without a Planning and Planning Committee. WHEREAS a Planning and Land Use Planning Committee is established to make recommendations to Council on requests for minor variances. WHEREAS the Planning Committee makes non-binding recommendations to Council. WHEREAS the Planning Committee is composed of 2 councillors and 3 citizens in general. WHEREAS minor changes have been made to the correct grammar and spelling in Draft 2 of the Minor Variance Regulation. MOVED by Joanne Ralston and resolved unanimously that Draft 2 of the Minor Variance By-law be approved by Council. 5. MAYOR’S REPORT The Pro Mayor presents his monthly report. 6. QUESTION PERIOD (public) The members of the council were able to answer questions from the citizens present 7. CORRESPONDENCE AND INFORMATION
7.1 RRF Project Component 4 Completed. The Director General announces the end of the FRR project part 4 and thanks all the people who helped to carry out this beautiful project. 8. ADMINISTRATION 8.1 Water Management Technician Reports Report to Advisors 8.2 Renewal of the insurance contract New insurance contract to present to advisors 8.3 Contrat Xylem The General Manager must find out if there are any discounts if the contract is accepted for more than one year 9. FINANCES 9.1 Accounts Payable As confirmed by the Accountant, Gerard Labelle, CGA, I, Vanessa Dagenais, Director General and Clerk-Treasurer, certifies that there are sufficient funds to pay the invoices received in the amount of $82,171.73. MOVED by Jian Zhang, and resolved unanimously, that the invoices received in the amount of $82,171.73 be paid. Adopted 9.2 Soumission V03 MOVED by Marc Gauthier and resolved unanimously the bid of V03 in the amount of $7763.48 for our next visit Adopted 10. NEW BUSINESS 10.1 New Website We will ask Calumet Media for a proposal. 11. COMMITTEE MEETINGS AND REPORTS Councillors Joanne Ralston, Marc Gauthier, Wayne Cameron, Serge Lance and Jian Zhang presented reports and updates. 12. OTHERS 12.1 By-laws for the conduct of a council meeting Councillor Joanne Ralston moved the tabling of the draft by-law entitled By-law of Internal Economy for the conduct of a council meeting. In accordance with the by-laws in force, it gives notice that at a future regular meeting of the Council, it will propose the adoption of the above-mentioned by-law. 12.2 Workplace Harassment Policy Councillor Joanne Ralston moved the tabling of the policy entitled Workplace Harassment Policy. In accordance with current policies, the policy will be reviewed and adopted at a future regular Council meeting. 12.3 Resolution authorizing the Director-General to sign for the RWCF Component 2 WHEREAS the Municipality of Bryson has undertaken the RRF Tier 2 project; WHEREAS it is necessary to authorize the execution of contracts, agreements and other documents relevant to the successful execution of the project; WHEREAS the Executive Director, Vanessa Dagenais, has been designated as the signing authority for the project; IT IS MOVED BY Joanne Ralston and resolved unanimously that the Municipality of Bryson hereby authorizes and empowers the Chief Administrative Officer, Vanessa Dagenais, to execute all necessary contracts, agreements and other documents relating to the said project on behalf of the organization; BE IT FURTHER RESOLVED that this authority shall remain in effect until the completion of the project or until it is rescinded by a subsequent resolution of the Municipality of Bryson; 12.4 Resolution affirming the responsibility of the Municipality for the financing of the project. WHEREAS the Municipality of Bryson is a stakeholder in the FFR Tier 2 project WHEREAS the Municipality of Bryson acknowledges its financial commitment to the project and agrees to contribute 20% of the total costs of the project; MOVED By Joanne Ralston and resolved unanimously that the Municipality of Bryson hereby affirm its responsibility and commitment to provide 20% of the funding required for the project; BE IT FURTHER RESOLVED that the Municipality of Bryson will allocate the necessary funds in its budget to fulfill its financial obligation to the project; BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to the Project Manager and all relevant stakeholders for their necessary files and actions 13. ADJOURNMENT OF THE SESSION MOVED by Marc Gauthier and resolved unanimously that the meeting be adjourned at 7:50 p.m. Adopted ___________________________ _________________________ Alain Gagnon, Mayor Vanessa Dagenais Director General, Clerk – Treasurer |
