MUNICIPALITY OF BRYSON
Regular meeting of the Bryson Municipal Council held on October 07, 2024 at 7 p.m. at the municipal office located at 833 Principale Street, Bryson (Quebec).
In attendance, Pro Mayor Dave Miljour and Councillors Joanne Ralston, Jian Zhang, Serge Lance, Wayne Cameron, Marc Gauthier and
Also present: Vanessa Dagenais, the Director General and Clerk-Treasurer.
Absent: Alain Gagnon
The quorum was reached and the Pro Mayor Miljour chaired the meeting.
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1. OPENING OF THE MEETING
The Pro Mayor Miljour opened the meeting at 19:00. Conflict of Interest Declaration A conflict of interest arises when elected officials are placed in a situation where they must choose between their personal interests or those of those around them and the public interest. The conflict-of-interest sections of the Municipal Elections and Referendums Act are intended to ensure that the decision-making process within a municipal council is not tainted by personal considerations.
2. ADOPTION OF THE AGENDA IT IS PROPOSED by Marc Gauthier and unanimously resolved to adopt the agenda for October 07, 2024 as amended. Adopted 3. ADOPTION OF THE MINUTES IT IS PROPOSED by Serge Lance and unanimously resolved to adopt the minutes of September 09, 2024. Adopted
4. BUSINESS ARISING FROM THE LAST MEETINGS
Modification to be made during a work session.
MOVED by Joanne Ralston and resolved unanimously to appoint Serge Lance to sit on the OHP. Adopted 5. MAYOR’S REPORT The mayor was absent during this meeting. 6. QUESTION PERIOD (public) The members of the council were able to answer questions from the citizens present 7. CORRESPONDENCE AND INFORMATION
7.1 Bursaries for PHS Graduants ITS IS PROSED by Joanne Ralston and resolved unanimously to award a scholarship of $150 per graduate (3) from the Municipality of Bryson Adopted 7.2 FRR 2 Grant Letter The letter was read aloud. 8. ADMINISTRATION 8.1 Water Management Technician Reports Report given to the councillors and presented orally. 8.2 By-law for the composition of the Board Notice of Motion: Notice of motion was given by Councillor Joanne Ralston concerning a draft by-law concerning the number of members of the Municipal Council.
Tabling of a draft by-law: The draft by-law entitled ”Fixing the number of members composing the Municipal Council” was tabled by Joanne Ralston. The aim of this project is to reduce the composition of the council from 6 councillors to 4 councillors. IT IS PORPOSED by Joanne Ralston and resolved unanimously the adoption of the draft by-law entitled ”Fixing the number of members composing the Municipal Council”. 8.3 Service offer for intermunicipal agreement. WHEREAS the Fédération québécoise des municipalités (FQM) is offering its services for the drafting of an intermunicipal agreement concerning fire services; WHEREAS this agreement is essential to ensure effective cooperation between municipalities; IT WAS PROPOSED by Joanne Ralston and unanimously resolved that:
Adopted 9. FINANCES 9.1 Accounts Payable As confirmed by the Accountant, Gerard Labelle, CGA, I, Vanessa Dagenais, Director General and Clerk-Treasurer, certifies that there are sufficient funds to pay the invoices received in the amount of $61,345.86. IT WAS MOVED by Jian Zhang, and resolved unanimously, that the invoices received in the amount of $61,345.86 be paid. Adopted 9.2 Soumission Pontiac Valley Electric IT IS PROPOSED by Marc Gauthier and resolved unanimously to accept the bid of Pontiac Valley Electric for the new streetlights in the Municipality. Adopted 9.3 Scheduling Budget Meetings Work sessions have been scheduled every Monday from October 21, 2024 to November 25, 2024. 10. NEW BUSINESS 10.1 MADA Political Commitment Whereas the Municipality of Bryson wishes to update its MADA policy and action plan which was adopted in 2012; Whereas the Municipality of Bryson is committed to improving the living conditions of seniors and promoting their inclusion in social and community life; Considering that this is a collective process, the Municipality of Bryson undertakes to contribute financially up to $1000 CAD for the implementation of the process; It is proposed by Marc Gauthier and resolved that the Municipality of Bryson confirm its interest and commitment to join forces with the other municipalities in order to undertake and carry out the collective MADA process and to contribute financially. Adopted 10.2 APPOINTMENT OF A REPRESENTATIVE OF THE MUNICIPALITY OF BRYSON TO THE MADA COLLECTIVE PROCESS. Whereas the MRC Pontiac wishes to update the MADA policy that was adopted in 2012; Whereas the Municipality of Bryson is committed to improving the living conditions of seniors and promoting their inclusion in the social life of its community; Considering that the person in charge who will be appointed will represent the municipality in terms of senior issues within the steering committee; It is proposed by Marc Gauthier and resolved that Joanne Ralston be designated and mandated as the municipal representative of the MADA approach on the steering committee. Adopted 10.3 COMMITMENT OF THE MUNICIPALITY OF BRYSON TO THE COLLECTIVE APPROACH TO FAMILY POLICY AND FINANCIAL CONTRIBUTION. Whereas the Municipality of Bryson wishes to update its family policy and its action plan that was adopted in 2012; Whereas the Municipality of Bryson is committed to acting in favour of families, to ensuring that the well-being of families and their concerns are an integral part of municipal priorities; Considering that this is a collective process, the Municipality of Bryson undertakes to contribute financially up to $1000 CAD for the implementation of the policy; It is proposed by Wayne Cameron and resolved that the Municipality of Bryson confirm its interest and commitment to partner with other municipalities to undertake and carry out the collective PFM process and to contribute financially. Adopted 10.4 APPOINTMENT OF A REPRESENTATIVE OF THE MUNICIPALITY OF BRYSON TO THE MUNICIPAL FAMILY POLICY. Whereas the MRC Pontiac wishes to update the family policy that was adopted in 2012; Whereas the Municipality of Bryson is committed to acting in favour of families, to ensuring that the well-being of families and their concerns are an integral part of municipal priorities; Considering that the person in charge who will be appointed will represent the municipality in terms of family issues within the steering committee; It is proposed by Wayne Cameron and resolved that Joanne Ralston be designated and mandated as the municipal representative of the MADA process on the steering committee. Adopted 10.5 Resolution for the Re-adoption of the Implementation Plan (PMO) Whereas the municipal council of the municipality of Bryson previously adopted the proposed Implementation Plan of the MRC Pontiac Fire Safety Cover Plan; Whereas significant changes have been made to the plan since its first draft, including updates to the responsibilities of individual municipalities and various other actions; Whereas the regional council of the MRC de Pontiac has adopted a resolution to suspend the filing of the Fire Safety Cover Plan to allow for its re-adoption by local municipalities; Whereas the revised Implementation Plan (PMO) has been presented to the members of the municipal council for their review and consideration; It is proposed by Wayne Cameron and resolved that the council hereby adopts the revised Implementation Plan (PMO) as presented, and agrees to implement it as part of its fire safety measures. . Adopted 11. COMMITTEE MEETINGS AND REPORTS Councillors Joanne Ralston, Marc Gauthier, Wayne Cameron, Serge Lance and Jian Zhang presented reports and updates. 12. OTHERS 12.1 Heating at the municipal garage/fire station.
The councillors ask that the regulations concerning heating with oil tanks be checked and see with other companies for a quote for electric heating. 12.2 Snow removal with the Ford truck. Councillor Joanne Ralston asked for information regarding the mayor’s follow-up on the new snow plough 13. ADJOURNMENT OF THE SESSION IT IS PROPOSED by Serge Lance and resolved unanimously that the meeting be adjourned at 8:30 p.m. Adopted ___________________________ _________________________ Alain Gagnon Maire Vanessa Dagenais Clerk – Treasurer
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